Privacy Policy

Last updated: October 22, 2024

Protecting your privacy is important to JBLP Inc. (“Beauvoir,” “we,” “our,” or “us”). For this reason, we have implemented safeguards and sound management practices for your Personal Information (as defined below) in accordance with applicable laws.

This Privacy Policy (the “Policy”) aims to outline:

  • Our practices regarding privacy and personal information protection;
  • How we process, collect, use, and disclose your personal information (any
  • information that may directly or indirectly identify you);
  • Your rights regarding this information;
  • Who is responsible for processing and collecting this information;
  • To whom this information is transmitted;
  • The use of cookies.
  • This Privacy Policy must be read in conjunction with our Terms of Use and any other
  • applicable service agreements between you and us.

By visiting or using the website https://beauvoir.ca/ (the “Website”) or any of our Services (as defined below), you agree that we may collect, use, disclose, retain, destroy, and otherwise process your Personal Information under the terms and conditions described in this Policy. If you do not agree to abide by and be bound by this Policy, you are not authorized to visit or use the Website or Services or share your Personal Information with us.

This Policy does not apply to the personal information of Beauvoir employees, representatives, and consultants or any other individuals affiliated with Beauvoir, nor to any information that does not constitute Personal Information as defined by law.

1. DEFINITIONS

The following words and phrases, when capitalized in this Policy, have the meanings assigned below unless explicitly or implicitly stated otherwise in the text:

“Personal Information” refers to any information about an individual that allows them to be identified, as defined by the Private Sector Privacy Act (Quebec) or any equivalent law in another jurisdiction. Generally, information relates to an individual and allows them to be identified when it directly or indirectly reveals something about their identity, characteristics (e.g., skills, preferences, psychological tendencies, predispositions, mental abilities, character, and behavior), or activities, regardless of the nature of the medium or the format in which the information is accessible (written, graphic, audio, visual, digital, or otherwise).

“Privacy Officer”: The individual responsible for enforcing this Policy, whose contact details are found in Section 2 of this Policy.

“Services” refers to all services offered by Beauvoir, whether provided in person or through the Website and its features, including but not limited to branding and marketing strategy services, design, ideation and storytelling, graphic design, video production, web development, web hosting, digital performance, newsletters, customer service, as well as associated media and documentation (printed or digital) made available to you.

2. PRIVACY OFFICER

Questions, comments, and complaints regarding this Policy and Beauvoir’s privacy practices can be directed to our Privacy Officer, currently Thomas Bargone-Fisette, at the following contact information:

By email: vieprivee@beauvoir.ca (Attn: Privacy Officer)

By mail: Beauvoir (Attn: Privacy Officer)
100-165 Wellington N. Street, Sherbrooke, Quebec, J1H 5B9

The Privacy Officer is responsible for determining the purposes and means of processing personal information.

2.1. PRIVACY OFFICER’S OBLIGATIONS

The Privacy Officer commits to protecting collected personal information, not disclosing it to third parties without informing you, and ensuring that it is used only for the purposes for which it was collected.

Additionally, the Privacy Officer commits to notifying you in case of rectification or deletion of personal information unless such notification involves disproportionate formalities, costs, or steps.

If the integrity, confidentiality, or security of your personal information is compromised, the Privacy Officer commits to informing you by any appropriate means.

3. PROCESSING OF PERSONAL INFORMATION

3.1. COLLECTION OF PERSONAL INFORMATION

In the course of our activities, we may process different types of Personal Information, including the following:

  • Contact details, such as your first and last name, mailing address, email address, and phone number;
  • Professional or employment-related information, such as your résumé, portfolio, profession, and other details provided when applying for a job at Beauvoir;
  • Credit card or banking information used for payment of certain Services and subscriptions, such as web hosting;
  • Information related to products or services, such as details about the Services we have provided to you and your purchase history;
  • Information you choose to provide, for example, when filling out a form, responding to surveys, or communicating with one of our employees or representatives, such as your preferences and interests;
  • Information automatically collected during your use of the Website and our Services, including:
    • Connection data and other details about your activities on the Website, such as your IP address, the pages you visited, the date and time of your visits, the browser type you use, the operating system of your device, and other hardware and software information;
    • Geolocation data, such as your IP address, a precise or approximate location determined from your IP address or your mobile device’s GPS (depending on your device and browser settings).

Please note that some information, such as your username and profile picture, may be publicly accessible if you comment on our blog articles or other publicly available content.

In all cases, this Personal Information is processed in accordance with the legitimate and necessary purposes listed in Section 3.2 below.

3.1.1. Forms and Collection Methods

Typically, your personal information may be collected through the following methods:

  • Contact or registration forms on the Website;
  • Order forms;
  • Job application forms on the Website;
  • Opinion surveys or satisfaction questionnaires;
  • Contests, giveaways, or other event communications;
  • Email or verbal communication between you and Beauvoir.

3.2. USE OF PERSONAL INFORMATION

We may use your Personal Information for the following legitimate purposes:

  • To operate, administer, maintain, supervise, develop, enhance, and offer all functionalities of our Website;
  • To provide you with Services and ensure the functionality of the Website;
  • To improve our Services and develop new ones;
  • To send you messages, updates, security alerts, and account notifications;
  • For marketing and business development purposes, if you have previously consented to the processing of your personal information for these purposes;
  • To respond to your inquiries and provide support when needed;
  • To administer a contest, promotion, survey, or other feature on the Website or within our Services;
  • To collect feedback, comments, questions, requests, and complaints regarding our
  • Services and the Website;
  • To conduct research and analysis, including statistical analysis related to our business and Services;
  • To detect and prevent fraud, errors, spam, security incidents, and other harmful activities;
  • To send you communications in accordance with the law;
  • For any other purpose permitted or required by law.

Please note that we do not use the information we collect to draw inferences or make assumptions about you.

3.3. DISCLOSURE OF PERSONAL INFORMATION

We may disclose your Personal Information to our employees, contractors, consultants, agents, service providers, and other trusted third parties (collectively, the “Service Providers”) who need this information to help us operate our Website, conduct and protect our business activities, or serve you, provided that these Service Providers have agreed in writing to maintain the confidentiality of your Personal Information in accordance with applicable laws and our information governance program.

We do not sell, trade, or otherwise disclose your personal information to third parties, except for the following reasons or as permitted by law:

  • Communication profiling;
  • Order fulfillment;
  • Partnerships;
  • Advertising.

If you do not want your personal information to be shared with third parties, you may object at the time of collection or at any time afterward in accordance with the “Right to Object and Withdraw” section in Annex 1.

3.3.1. Service Providers and Other Third Parties

Although we aim to limit the disclosure of your Personal Information to third parties, we rely on external service providers to perform various services on our behalf, such as remarketing, web hosting, and data analysis. Below are some cases in which such disclosure may occur:

  • Google – We use Google Analytics to analyze Website traffic and audience, as well as reCAPTCHA for security purposes. See their privacy policy.
  • Facebook – We use Facebook’s platforms and products for remarketing activities, including audience development and promoting our business and products. See their privacy policy.
  • LinkedIn – We use LinkedIn for remarketing, including audience development and promotional activities. See their privacy policy.

Before disclosing Personal Information, we enter into written agreements with our Service Providers and only provide them with the Personal Information necessary for their specific mandate. These agreements require compliance with the principles set out in this Policy, and Service Providers are obligated to use Personal Information only for the purposes for which it was provided. Additionally, these Service Providers must implement adequate protective measures proportionate to the sensitivity of the Personal Information concerned.

Some of our Service Providers are located outside Quebec. As a result, some of your Personal Information may be disclosed outside Quebec. Before transferring Personal Information outside Quebec, we conduct a privacy impact assessment to evaluate potential risks and determine whether the Personal Information in question will receive adequate protection. We proceed with the disclosure only after obtaining positive findings from our assessment and confirmation that the privacy risks are minimal.

3.3.2. Compliance with Legal Obligations and Protection of Rights

We may disclose your Personal Information if we believe such disclosure is authorized, necessary, or appropriate, including:

  • To comply with requests from public and government authorities, including authorities outside your country of residence;
  • To protect our business operations;
  • To comply with legal proceedings;
  • To protect our rights, privacy, security, property, or that of others;
  • To allow us to enforce our legal remedies or limit damages we may suffer;
  • As required by applicable laws, including those outside your country of residence.
3.3.3. Business Transactions

We may share, transfer, or disclose your Personal Information in strict compliance with this Policy in the event of a sale, transfer, or assignment of all or part of Beauvoir or our assets (for example, following a merger, consolidation, change of control, reorganization, bankruptcy, liquidation, or any other business transaction, including the negotiation of such transactions). If this occurs, we will inform you before your Personal Information is transferred and becomes subject to another privacy policy.

3.4. CONSENT

We will use your Personal Information only for the purposes for which it was collected in accordance with this Policy. We will seek your consent before using your Personal Information for any other purpose, except where legally permitted, including when the new use is compatible with the original purpose of collection.

Whenever possible, Beauvoir obtains consent directly from the concerned individual for the collection, use, and disclosure of their Personal Information. However, if you provide us with Personal Information about other individuals, you must ensure that they have been informed and have given their consent to such disclosure.

3.5. RETENTION OF PERSONAL INFORMATION

Subject to applicable laws, we retain your Personal Information only for as long as necessary to fulfill the purposes for which it was collected, unless you consent to its use or processing for another purpose. As an indication, the retention period for certain information may extend up to 7 years following the end of the Services provided by Beauvoir to you. Additionally, our retention periods may be adjusted over time due to legitimate interests (e.g., ensuring the security of Personal Information, preventing abuse and violations, or prosecuting criminal offenses).

For more information about our retention periods, please contact our Privacy Officer using the contact details provided in Section 2 of this Policy.

4. YOUR RIGHTS

As a data subject, you may exercise the following rights by submitting a written request via email or postal mail to our Privacy Officer at the contact details provided in Section 2 above:

  • Right to be informed – You have the right to know what Personal Information we hold about you and the purposes for which we have used and are using your Personal Information.
  • Right of access – You have the right to request a paper copy of documents containing your Personal Information, subject to exceptions provided by applicable law.
    Right to rectification – You have the right to request the correction, modification, or updating of any Personal Information that is incomplete, ambiguous, outdated, or inaccurate.
  • Right to erasure – You have the right to request the deletion of your Personal Information if its collection was not authorized by law.
  • Right to withdraw consent – You may withdraw or modify your consent to the processing of your Personal Information at any time, subject to applicable legal and contractual restrictions.
  • Right to restriction of processing – You may request that we stop disseminating your Personal Information and remove any links associated with your name that provide access to this information if such dissemination is contrary to the law or a judicial order.
  • Right to data portability – You have the right to request that your Personal Information be transferred to you or another organization in a structured and commonly used digital format.
  • Right to file a complaint – You have the right to file a complaint with the relevant data protection authority regarding our collection and use of your Personal Information. To file a complaint with the Commission d’accès à l’information (Quebec’s privacy commission), please use the appropriate form available at: https://www.cai.gouv.qc.ca/formulaires-et-lettres-types/

To process your request, you may be asked to provide appropriate identification or verify your identity. We will make every effort to respond within one month of receiving your written request.

5. COOKIES AND OTHER TRACKING TECHNOLOGIES

We use cookies and other tracking or profiling technologies (collectively, “Cookies”) when you access or use our Website, unless you have configured your browser or device to block some or all Cookies. These Cookies help us operate, protect, and optimize the Website, enhance the Services, and personalize your browsing experience based on your interests.

Cookies are small text files stored on your computer, mobile device, or web browser when you first visit a website. They collect, store, and transmit identifiers, image files, and other information such as your language preference, IP address, browser type and version, device type, and unique device identifier. This enables the Website operator to recognize your device, remember your browsing preferences, and pre-fill forms or required fields on future visits.

Some Cookies are session-based and are deleted at the end of your browsing session, while others are persistent and remain stored on your device or browser for a predefined period, allowing us to recognize your browser on future visits.

Third-party service providers, such as Google Analytics, may also use Cookies to collect this data on our behalf, in accordance with their privacy policies.

The majority of information collected via Cookies is general and does not directly identify you. It primarily helps us ensure the proper functioning and security of the Website, improve user experience, and understand traffic and interactions. Cookies do not cause physical damage to your device and are not used to extract or infer Personal Information.

5.1. CONSENT TO THE USE OF COOKIES

We request your consent before placing Cookies on your browser or device. You can accept the use of Cookies by clicking the appropriate button on the banner displayed when you access the Website. You may also refuse or withdraw your consent at any time. In such cases, you must delete, block, or disable Cookies via your browser settings.

Please note that disabling Cookies may affect your browsing experience and prevent access to certain Website functionalities or Services.

5.2. MANAGING AND DELETING COOKIES

You can modify your browser’s Cookie settings, delete Cookies, and enable additional privacy settings, including complete Cookie disabling, by accessing the Options, Settings, Preferences, or Help menus of your browser. The following links provide instructions for managing Cookies in different browsers:

You can opt out of personalized advertising by enabling privacy settings on your mobile device, such as Limit Ad Tracking (iOS) and Opt Out of Ads Personalization (Android).

You can also block Google Analytics tracking by installing the Google Analytics Opt-Out Browser Add-on.

To manage Facebook interest-based advertising, follow Facebook’s instructions.

You can also opt out of network advertising programs that track your activities across websites to serve personalized ads. For more information, visit:

6. SECURITY MEASURES

Beauvoir implements reasonable physical, technological, and organizational security measures to protect your Personal Information against loss, theft, unauthorized access, disclosure, reproduction, communication, use, modification, or destruction. These measures include encryption, firewalls, access controls, and confidentiality agreements with our Service Providers.

Despite these measures, absolute security cannot be guaranteed. If you believe your Personal Information is no longer secure, please contact our Privacy Officer immediately using the contact details provided in Section 2 above.

7. CHANGES TO THIS PRIVACY POLICY

We reserve the right to update and modify this Policy at any time in accordance with applicable law. In the event of a modification, we will publish the revised version and update the Last Updated date at the top of this page.

We encourage you to review this Policy whenever you visit the Website to stay informed about how we handle Personal Information. If you do not agree with the updated terms, please stop using our Website and Services. Continued use after any modifications constitute acceptance of the changes.

8. LINKS TO THIRD-PARTY SERVICES

Occasionally, we may include references or links on the Website to third-party websites, content, products, or services (“Third-Party Services”). These Third-Party Services are not operated or controlled by Beauvoir and are governed by their own separate and independent privacy policies. As such, we assume no responsibility for the content and activities of these third-party sites.

This Policy applies solely to the Website and the Services we offer and does not extend to third-party websites, content, products, or services.

9. INDIVIDUALS UNDER THE AGE OF 16

We do not knowingly collect or use Personal Information from individuals under the age of 16. If you are under 16, you must not provide us with your Personal Information without the explicit consent of your parent or legal guardian.

If you are a parent or guardian and become aware that your child has provided us with Personal Information without your consent, please contact us using the contact details in Section 2 above to request the deletion of your child’s Personal Information from our systems.

10. RESIDENTS OF THE EUROPEAN UNION

This section applies to individuals located in the European Union (EU) and the European Economic Area (EEA). Our processing of personal data for individuals in the EU and EEA is governed by the General Data Protection Regulation (GDPR). The GDPR requires us to provide you with the following information about your data protection rights.

10.1. INFORMATION ON YOUR DATA PROTECTION RIGHTS UNDER THE GDPR

Under the GDPR, and for the purposes of this Policy, we act as a data controller of your Personal Information.

If you are a resident of the EEA, the legal basis for processing your personal data, as described in this Policy, depends on the type of information we collect and the specific context in which we collect it. We may process your personal data if:

  • You have given us your explicit consent to process your personal data for one or more specific purposes;
  • The processing of your personal data is necessary for the performance of a contract with you;
  • The processing of your personal data is in our legitimate interest, provided that your rights do not override this interest;
  • The processing of your personal data is necessary to protect your vital interests or those of another individual;
  • The processing of your personal data is related to a task carried out in the public interest;
  • The processing of your personal data is necessary to comply with the law and our legal obligations.

If you are a resident of the EEA, you have certain data protection rights. Depending on the circumstances and in accordance with the GDPR, you have the following rights:

  • Right of access – You have the right to access your personal data.
  • Right to be informed – You have the right to know how long we retain your personal data, its source (if it was not collected directly from you), and the safeguards in place if it is transferred outside the EEA.
  • Right to rectification – You have the right to request that your personal data be corrected if it is inaccurate or incomplete.
  • Right to object – You have the right to object, for legitimate reasons, to the processing of your personal data.
  • Right to restrict processing – You have the right to request the restriction of processing of your personal data.
  • Right to erasure (“right to be forgotten”) – You have the right to request the deletion of your personal data.
  • Right to refuse profiling or automated decision-making – You have the right to object to profiling or automated decision-making based on your personal data.
  • Right to data portability – You have the right to request that your personal data be provided to you or transferred to another organization in a structured, commonly used, and machine-readable format.
  • Right to withdraw consent – You have the right to withdraw your consent at any time.
  • Right to lodge a complaint – You have the right to file a complaint with a data protection authority regarding our collection and use of your personal data. For more information, you may contact your local data protection authority in the EEA:
    https://edpb.europa.eu/about-edpb/about-edpb/members_en.

To exercise any of the rights listed above, please contact us using the details provided in Section 10.2 below. To process your request, you may be asked to provide appropriate identification or otherwise verify your identity. We will handle all requests in accordance with applicable law and respond within a reasonable timeframe.

Please note that in some cases, particularly if you request the deletion or cessation of processing of your personal data, we may no longer be able to continue providing our Services to you.

10.2. DATA TRANSFERS

If we transfer personal data to service providers located outside Quebec, to countries or organizations that the European Union does not recognize as having an adequate level of data protection, we will ensure that appropriate safeguards are in place before transferring the data in accordance with this Policy.

For more information on the European Commission’s adequacy decisions, please refer to the following page (in English only):
https://ec.europa.eu/info/law/law-topic/data-protection/international-dimension-data-protection/adequacy-decisions_en.

11. CONTACT US

If you have any questions, requests, comments, complaints, or concerns regarding this Privacy Policy, our data protection practices, or your Personal Information, please contact our Privacy Officer at the details provided in Section 2 of this Policy.

ANNEX 1 – Right to Object and Withdraw

We are committed to offering you the right to object to and withdraw your personal information.

The right to object allows users to refuse the use of their personal information for certain purposes specified at the time of collection.
The right to withdraw allows users to request that their personal information no longer be included in specific activities, such as mailing lists.
To exercise these rights, you may contact us using the details below:

Postal Code: J1H 5B9
Email: INFO@BEAUVOIR.CA
Phone: +1 819 791 0895
Website section: https://beauvoir.ca/contact/

TRANSLATION DISCLAIMER

This policy has been translated using AI and is provided for reference purposes only. The original policy is written in French, and in the event of any discrepancies in meaning or interpretation, the French version shall prevail. Please refer to the French version whenever possible.